Welcome to WorkplaceONE
WorkplaceONE is an Integrated Workplace Facilities Management company focussing on assisting with and managing Facility Services, Facility Projects, Facility Maintenance and Service Provider Management.
With over 35 years of in-depth experience within the field of architecture, design, facilities management, projects & services management, we address all the facility aspects in the workplace and assist landlords and tenants in reviewing current facility conditions and services, plan new projects, new services & maintenance schedules and project manage the implementation thereof in a way that suits our clients to optimise their facility.
We are here to assist in what you require to optimise your workplace on a holistic level.
Workplaces | Workplace Properties
We provide strategic workplace acquisition consulting, guiding clients to secure optimal commercial spaces that deliver long-term operational efficiency and a tangible competitive advantage. Our comprehensive assessment addresses critical success factors aligned precisely with your unique business objectives:
- Scalable Property Size balancing immediate needs with verified future growth potential
- Functional Layout & Flow maximizing collaboration, productivity, and adaptability
- Essential Facility Integration (IT infrastructure, utilities, amenities)
- Structural & Technical Specifications supporting specialized operations
- Adequate & Secure Parking/Access enhancing employee and visitor experience
Leveraging our extensive network and market expertise, we actively engage with leading commercial property landlords and brokers across South Africa. We facilitate site identification, lead negotiations on favourable lease terms, conduct rigorous due diligence, and mitigate occupancy risks – ensuring you secure a high-performance workplace aligned with your brand, budget, and strategic vision.
Healthy Workplaces
“A healthy building is one that proactively creates conditions to maximize the physical health, cognitive function, emotional balance, and social cohesion of its occupants, while also minimizing negative environmental impacts on its surroundings.” - (adapted from healthybuildingnetwork.com).
We are dedicated to operationalizing this principle, relentlessly advancing healthy building and workplace fundamentals through integrated strategies: smarter evidence-based design that embeds well-being from conception; curated services focused on health outcomes; flawless service delivery ensuring consistency; and data-driven planned maintenance that anticipates risks. Our holistic approach targets eight critical interconnected fundamentals:
Ventilation, Air Quality, Thermal Health, Moisture, Dusts & Pests, Safety & Security, Water Quality, Acoustic Performance & Noise, and Biologca Lighting.
By mastering these fundamentals, we create environments where people thrive, productivity soars, and sustainability endures.
Workplace Interior Design & Optimisation
Our Workplace Interior Design & Optimisation service goes beyond aesthetics to strategically shape environments that fundamentally enhance business performance and employee wellbeing. We meticulously analyze your unique company operations, workflows, and cultural dynamics to design spaces that actively boost productivity – through intelligent zoning, ergonomic solutions, optimized acoustics, and access to natural light. Simultaneously, we create intentional settings that foster seamless staff interaction, collaboration, and innovation, balancing open collaboration zones with focused work areas and social hubs.
Critically, every design element – from spatial layout and material selections to colour palettes and integrated technology – is leveraged to visibly communicate and reinforce your company's core brand identity, values, and ethical stance. This curated environment powerfully projects individuality and professionalism to visiting clients and partners, making a tangible first impression. Achieving true workplace excellence requires a holistic synchronization where the physical 'look' (visual identity & quality), experiential 'feel' (comfort, atmosphere, functionality), and practical 'operations' (efficiency, technology integration, adaptability) are perfectly harmonized. Our approach ensures this vital alignment, transforming your workplace into a dynamic, brand-embodying asset that attracts talent, inspires employees, and impresses stakeholders.
Workplace Projects & Project Management
Our dedicated Project Management division provides end-to-end oversight for all facility projects, whether tenant fit-outs, major renovations, system upgrades, or preventative maintenance programs. We manage the entire lifecycle: initiating with detailed scoping and meticulous planning, coordinating and scheduling diverse trades (electricians, plumbers, HVAC technicians, builders), and rigorously monitoring progress against defined milestones and KPIs.
Our core mandate is unwavering: to deliver every project on time, within the agreed budget, and to exacting quality standards. We achieve this through proactive risk identification and mitigation, stringent budget tracking and forecasting, and seamless communication across all stakeholders. Clients are assured that our systematic approach, rooted in robust organization and comprehensive contingency planning, guarantees a smooth execution, minimizes operational disruption, and ultimately delivers a successful, high-quality outcome tailored to their specific needs.
Workplace FM Services | Hard Services
Every commercial facility, regardless of size or sector, relies on a complex array of essential building systems and infrastructure that require professional installation, timely upgrades, or diligent maintenance to ensure optimal functionality, safety, and longevity – obligations often shared between landlords and tenants. These critical technical needs span the entire building envelope, encompassing vital systems like HVAC (heating, ventilation, and air conditioning) for climate control, energy-efficient lighting installations, durable flooring solutions, protective interior/exterior painting, plumbing and electrical networks, fire safety systems, and building automation technologies. To address these diverse and often urgent requirements efficiently, we leverage our exclusively curated Technical Services panel.
This network comprises rigorously vetted, highly skilled, and certified contractors and specialists across South Africa, pre-assessed for technical expertise, compliance adherence, project management capability, and reliability. We go beyond simple referrals; we meticulously match the specific scope – whether it's a tenant's office fit-out, a landlord's roof repair, or preventative maintenance for shared systems – with the most qualified provider from our panel. This targeted approach guarantees high-quality workmanship, ensures regulatory compliance, minimizes operational downtime, optimizes lifecycle costs for building assets, and provides landlords and tenants alike with a single, trusted source for all their critical facility technical needs.
Workplace FM Services | Soft & Office Services
For businesses of every size, seamless access to essential office services is fundamental to maintaining productivity and enabling a sharp focus on core operations. Whether it's ensuring a pristine and healthy environment through reliable janitorial and hygiene services, providing employee sustenance with consistent catering, managing critical documents via efficient filing solutions, fulfilling on-demand printing facilities, supplying essential stationery, or maintaining premises integrity with proactive pest control – these non-core functions are vital for smooth daily functioning. Recognizing this critical need, we leverage our meticulously vetted Soft & Business Support Services panel.
This exclusive network comprises pre-qualified, reputable providers rigorously assessed for expertise, reliability, and value. We expertly match landlords and tenants with the ideal service partner tailored precisely to their specific requirements, budget, and location across South Africa. This streamlined vendor management process saves significant time and effort, reduces procurement risk, ensures consistent service quality, and ultimately creates optimal operational conditions – freeing both property owners and occupiers to concentrate entirely on their primary business goals.
Workplace Service Provider Panel | spONE
We are meticulously curating an Exclusive and Limited Service Provider Panel, rigorously selecting only the most experienced and reputable partners across South Africa. This panel comprehensively spans three critical service domains essential for modern property operations: Technical Services (covering MEP maintenance, HVAC optimization, building automation, energy management, and specialized trades), Soft Services (including high-standard cleaning, security solutions, landscaping, waste management, and reception/concierge), and Business Support Services (encompassing legal compliance, financial administration, tenant relationship management, procurement support, and dispute resolution). Our stringent qualification process ensures each panel member possesses proven expertise, robust financial standing, and a demonstrable commitment to quality and service excellence within the South African context.
This carefully vetted network is specifically designed to holistically address the diverse and often complex operational, compliance, and experiential requirements of both landlords (focused on asset value, tenant retention, and regulatory adherence) and tenants (seeking seamless operations, a safe/pleasant environment, and responsive support). By consolidating access to this elite group under our management, we deliver streamlined procurement, consistent high performance, enhanced risk mitigation, and significant economies of scale, creating a single, trusted point of contact for all property service needs nationwide.
Workplace Supply
We strategically partner with leading suppliers specializing in the essential consumables, equipment, and technology that keep modern workplaces functional, safe, and appealing. Our focus is squarely on sourcing high-demand items, encompassing both recurring operational necessities (like premium office supplies, branded PPE, and amenity station replenishments) and non-recurring capital or refresh investments (such as ergonomic furniture, specialized air quality monitors, or curated art/plants). These carefully selected products are intentionally complementary to your core Integrated Facility Management (IFM) services, creating a seamless, holistic environment for your employees.
We go beyond basic procurement, identifying solutions that enhance productivity (ergonomic setups), ensure safety and compliance (specialty cleaning chemicals, certified PPE), elevate the employee experience (premium coffee/refreshment programs, attractive decor), and contribute to wellbeing (advanced air purification tech). This integrated approach simplifies your supply chain, leverages our bulk purchasing power for cost efficiency, and guarantees consistent access to high-quality, mission-critical items that directly support your workplace objectives and brand standards.
24/7 Critical Technical Assistance
Service Provider Panel
Have you ever faced a sudden HVAC failure in peak summer, a burst pipe flooding your premises overnight, a critical power outage halting operations, or a security system malfunction during off-hours? These unforeseen technical emergencies strike without warning, causing significant disruption, potential property damage, and costly downtime – precisely when expert help feels hardest to find.
Recognizing this critical vulnerability, we are actively building and deploying a dedicated 24/7 Technical Support Team, strategically positioned across South Africa. This rapid-response unit comprises certified, multi-skilled technicians equipped to handle diverse urgent scenarios – from electrical faults and plumbing disasters to lift entrapments, fire system alarms, and building automation failures. We provide landlords and tenants with immediate access to reliable, vetted professionals via a single point of contact, ensuring swift intervention to mitigate risks, restore essential functions, and safeguard your people, assets, and business continuity – day or night, weekday or weekend. No more frantic searches; just guaranteed expert support when you need it most.
Emails: office@workplaceone.xyz
Phone : +27 686 024 025
24/7 Critical Technical Assistance contact details TBC